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1099 FAQ - Frequently Asked Questions

Last Updated: May 25, 2018 03:52PM CDT
Q. What is a form 1099?

     A. 
A form 1099 is similar to a W-2, but it’s for an independent
          contractor as opposed to an employee. It’s a way of telling
          the contractor AND the IRS how much the contractor got
          paid for the year, for a service. The IRS then compares the form 1099 they get
          to what the contractor puts on their taxes.



Q. What 1099 forms do you support?

     A.
  We support 11 different forms. -MISC, -A, -B, -C, -DIV, -G, -INT,
           -K, -PATR, -R, and -S.



Q. What other forms do you support? 

A. We support payroll forms such as W-2, W-2C, 940, 941, 944 and 945 forms. We offer 1042-S, 3921 and 3922 forms, 5498, 1098 and 1098-T, and the Affordable Care Act forms 1095-B and 1095-C. And the extension form 8809.



Q. Can I file 1099s for federal and state (where required)?

     A.
  Yes. You can file both state and federal with our site with a touch of a button. However, it has to be filed at the same time as the IRS Federal copy. We can't file separately to any states.

 
Q. Can I unmask the recipient TIN on the PDF forms?

     A.
  No. You have to unmask the TINs prior to submitting the forms to the IRS. Once they have been submitted to the IRS we can no longer unmask the TIN.  The IRS suggests masking the TINs on recipient copies for security purposes and to prevent identify theft.  The IRS will receive the full TIN information on their text file.


Q. Where can I find the forms I created but are not submitted?

     A.
  On the dashboard, select the tax year from the drop-down option at the top that will have the current year already selected. If you need forms for the current year, they should already be pulled up. If you need a different year, select that year in the drop-down menu. You can even type in the payer TIN or first few letters to pull up forms for that specific payer. Once you locate the form you are looking for, to the right, under the 'Actions' column, click 'view'. This will take you to the view/edit/submit section of the site, where your forms will pull up for you to finish submitting. To submit the forms, select the check boxes to the left of your 1099 forms, then click next. It will then require payment information. Once you have paid, you will get a 9 digit reference number. That is your confirmation the forms were sent to the IRS.

You can also go another route. On the left-hand menu, go to Forms -> view/edit/submit forms -> select the payer, tax year, and form. You will see a list of the forms that you created. To submit the forms, select the check boxes to the left of your 1099 forms, then click next. It will then require payment information. Once you have paid, you will get a 9 digit reference number. That is your confirmation the forms were sent to the IRS.



Q. Where can I find and/or print my forms after I submit them?

    A.  
There are multiple ways to access the forms once they have been sent and you have received a reference number. The first one is from the dashboard, you will see the current year forms in the middle of the screen automatically. If you need a different year, select that option from the year drop-down which will have the current year listed already. You can also type the payer identification number or the first few characters of the payer name to better locate the forms from here. Once you see the forms you are looking for, on the right, in the 'Actions' column, click on 'view'. This will take you to the Manage Forms section of the site where forms are found once they are submitted. The forms will be automatically listed for you to see. Here you can view/print your forms, send them by email to the recipient, send them by email to our portal so that the recipient can download them directly from the portal (applies only if you scheduled them to go to the IRS), send them by USPS to the recipient, and block or correct the forms before the scheduled date. You can even export them to Excel to download a spreadsheet with all the information.

The second option is to go to the left-hand side of the page and click on Forms>Manage Forms. Then you will need to select the payer and tax year to pull up the forms.

The third way to get to Manage Forms is in the upper right corner of the screen when on the dashboard, you can select the plus sign (+) and choose 'view my forms' or 'edit scheduled forms' Then you will need to select the payer and tax year to pull up the forms.


Q. What is TIN matching?

     A. 
 The TIN Matching feature offers 1099 payers the ability to match 1099 payee/recipient
           information against IRS records prior to filing 1099 returns.
           TIN matching results will be available in 24-48 hours and results
           will be emailed to the payer's registered email address. Avoid IRS Penalties
           for Information Returns filed with missing or incorrect TINs. Internal Revenue
           Services impose a $260 penalty for Information Returns filed with missing or Incorrect
           TINs. IRS publication 1586 provides detailed information on Information Return Penalties.



Q. When is the due date for filing 1099s?

     A.
  For paper filing, the deadline is the last day of February for non-box 7 amounts or January 31 for Box 7 amounts. If you want to e-file it's the last day of January for 1099-MISC forms that have a value in box 7. If the 1099-MISC doesn't have a value in box 7 then the deadline is the end of March. 



Q. Do you also file form 1096?

     A.
 We do generate a 1096 form each time you submit forms, but the IRS does not require or need the 1096 when you e-file your 1099 forms. The 1096 is only needed if you paper file to the IRS. You can find the 1096 by clicking on the plus sign (+) in the upper right corner of the dashboard and selecting 'Generate Summary (1096/ACA)'.



Q. Can I void or correct a 1099 form?

     A.
  Yes. To correct an amount on a form, complete the following steps:
  1. Go to Forms>New Form
  2. Select the tax year and form type
  3. At the top of the form click the checkbox that says "corrected".
  4. Choose the payer and the recipient
  5. Put the correct amount in the same box that the amount was entered in on the original form.
  6. Submit the form.
If you entered the amount in the wrong box:
  1. Complete the same steps as #1-4 listed above.
  2. Put a $0 amount in the box wrongly entered on the original form.
  3. Put the correct amount in the correct box.
  4. Submit the form.
If you filed with the wrong SSN/EIN:
  1. Go to Forms>New Form
  2. Select tax year and form type
  3. Choose payer
  4. Choose recipient with incorrect SSN/EIN
  5. Enter $0 amount in the same box an amount was entered in on the original form.
  6. Submit form
  7. Go to Form>New Form
  8. Select tax year and form type
  9. Choose payer
  10. Click the ADD button in recipient box
  11. Enter the recipient information and enter the correct EIN/SSN
  12. Enter the correct amount in the correct box
  13. Submit form


Q. Can I run reports based on the payers or recipients?

     A. 
 Yes. Go to reports on the left side of the screen and select the report you need. We have many reports for payers and recipients. 

Contact Us

  • Call us @ 877-811-ETAX (3829).
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